Lookup Hancock County Clerk Records

Hancock County County Clerk Office

County Clerk Trina Ogle serves from the Hancock County Administration Building, 225 Main Cross Street, P.O. Box 146, Hawesville, Kentucky 42348. The phone number is 270-927-6117, the fax number is 270-927-8639, and the email address is trina.ogle@ky.gov. Published office hours are Monday through Wednesday from 8 a.m. to 4 p.m., Thursday from 8 a.m. to 5:30 p.m., and Friday from 8 a.m. to 4 p.m. The office is closed Saturday and Sunday.

The County Clerk is a separate office from Circuit Court Clerk Michael T. Boling. Trina Ogle's office handles county records, marriage licenses, land records, election and motor-vehicle functions, notary bonds, delinquent real-estate tax materials, county orders, plats, and related county-clerk records. The Circuit Court Clerk at the Judicial Center handles court case files for Circuit, Family, and District Court.

The county government's County Clerk page identifies Trina Ogle's office and its major duties.

Use this office for clerk-held county records, not for District Court traffic files, Circuit Court divorces, or criminal case records.

Hancock County Clerk Record Types

The Hancock County Clerk records page describes in-office, online, and microfilm access. Most document images are available in the clerk's office, online for most instrument filings from January 2004 forward, and on microfilm. Deeds are indexed and scanned in CCLIX back to 1979. Marriages are indexed and scanned in CCLIX back to 1944. Mortgages have a source inconsistency: the research notes one clerk statement showing mortgages back to 1971 and another repeating 1974, so the earliest mortgage year should be verified with Trina Ogle's office.

• Deeds, mortgages, assignments, releases, powers of attorney, and plats.
• Marriage records indexed and scanned in CCLIX back to 1944.
• Mechanics liens, tax liens, judgment liens, and delinquent property taxes.
• Recorded wills, name changes, corporations, trademarks, and military discharges.
• County orders, notary public bonds, elections, voter registration, candidate filing, and vehicle licensing records.

The Hancock County Clerk records page lists CCLIX/eCCLIX record coverage and the kinds of instruments available.

That coverage makes the County Clerk essential for land, marriage, lien, and recorded-instrument research in Hancock County.

Search Hancock County Clerk eCCLIX

Online Hancock County Clerk access uses CCLIX/eCCLIX for many land and legal records. The official page says online eCCLIX access requires an account and password, special software for document images, and access fees. Public records and indices are available in the clerk's office free of charge, so the online account route is not the only path. For records not visible online, the local office remains the fallback.

Hancock County Clerk Open Records

The Hancock County Clerk open-records policy provides request channels for clerk-held public records. Requests can be hand delivered, mailed, faxed to 270-927-8639, or emailed to trina.ogle@ky.gov. Address written requests to Hancock County Clerk, 225 Main Cross Street, P.O. Box 146, Hawesville, KY 42348-0146. The policy gives a five working-day determination period and says fees and postage must be paid in advance.

Hancock County Clerk Fees

The County Clerk fee schedule covers recorded instruments and open-records copies. The amounts below come from the research file's recording fee table and open-records policy notes. Court case copies, traffic records, probate filings, and divorce decrees are not County Clerk fees because they belong to the Circuit Court Clerk.

Note: Some recorded instruments have added-page rules, including $3 per page over first five pages or first thirty pages for marked items.

Hancock County Marriage Records

Marriage licenses are a County Clerk function in Kentucky. In Hancock County, both parties must appear together at the County Clerk office, provide the required application information, and use the license in Kentucky within 30 days. The license is non-refundable. The local marriage license fee was not located in the official Hancock pages reviewed, so applicants should confirm the current amount with Trina Ogle's office before visiting.

For certified statewide marriage certificates, Kentucky Office of Vital Statistics holds marriage certificates for Kentucky events since June 1958. That state certificate is different from the local license record. For divorce decrees, the correct local office is not the County Clerk; it is Michael T. Boling's Circuit Court Clerk office because divorce files are court records.

County Clerk vs Circuit Clerk

The split clerk rule is simple once the record is identified. If the record is an instrument recorded in county books, a marriage license, a lien, a deed, a plat, or a county clerk open-records request, use Trina Ogle's office at the Administration Building. If the record is a court case, docket, traffic citation, divorce decree, probate file, criminal case, or certified court copy, use the Hancock County Circuit Court Clerk at the Judicial Center.